Privacy Policy
Effective Date: [Insert Date]
Last Updated: [Insert Date]
Contemporary Handweavers of Texas (“CHT,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Policy explains what information CHT may collect, how we use and protect that information, and the circumstances under which we may share it with service providers or other parties.
This Privacy Policy applies to information collected through the CHT website, membership services, event and workshop registrations, scholarship and other applications, communications, and other interactions with CHT.
1. Information We Collect
Depending on how you interact with CHT, we may collect information such as:
- Name
- Mailing address
- Email address
- Telephone number
- Membership information
- Event and workshop registration information
- Information submitted through applications, surveys, forms, or questionnaires
- Information you voluntarily provide to us in communications
- Photographs or other materials you submit or provide to CHT
- Information relating to your participation in CHT programs and activities
We generally collect only information that is reasonably necessary for membership administration, event and program administration, communication, organizational operations, or other legitimate CHT purposes.
Information Collected Automatically
- When you visit the CHT website, certain information may be collected automatically by CHT or by the technology and service providers supporting the website. This may include information such as your IP address, browser type, device type, operating system, pages visited, referring website, and general information about how you interact with the website.
- This information may be used to operate, maintain, secure, and improve the website and to understand how visitors use our online services.
2. How We Use Personal Information
CHT may use personal information for purposes which may include:
- Processing and maintaining memberships
- Communicating with members
- Processing event and workshop registrations
- Administering scholarships, applications, and other programs
- Providing information about CHT activities, programs, events, workshops, and opportunities
- Responding to questions and requests
- Maintaining organizational and financial records
- Managing the CHT website
- Improving our programs, services, and website
- Complying with applicable laws and legal obligations
3. Membership Information
When you become a CHT member, we may collect information necessary to establish and administer your membership.
Some membership information may be made available to other CHT members through a member directory or other member-only feature, depending on how the CHT website and membership system are configured.
CHT will make reasonable efforts to limit member directory information to information appropriate for member-to-member communication and organizational purposes.
CHT will not knowingly provide its membership information to third parties for their independent commercial marketing purposes without appropriate authorization.
4. Events, Workshops, Scholarships, and Other Programs
When you register for a CHT event or workshop or submit an application for a scholarship or other program, we may collect information necessary to administer that program.
The information requested will depend on the particular event, workshop, application, or program.
Information submitted through a specific form or application may be shared with CHT volunteers, committee members, instructors, event organizers, or other individuals who need the information to administer the applicable program.
Where appropriate, CHT will limit access to such information to individuals who have a legitimate organizational need to use it.
5. Third-Party Service Providers
CHT uses third-party technology and service providers to operate its website and provide certain services.
These providers may include, depending on CHT's current configuration:
- WildApricot — website hosting, membership management, member accounts, event registration, communications, and related services
- RegFox — event registration and related registration services
- Google Forms and other Google services — applications, surveys, questionnaires, and other forms or administrative functions
- Payment processors — processing membership, event, workshop, or other payments
- Email and communications services — distributing newsletters, announcements, and other communications
- Website analytics, security, hosting, or other technology providers — supporting website operation, security, and performance
The specific third-party services used by CHT may change from time to time.
When you provide information through a third-party service used by CHT, that information may be processed or stored by the third-party provider on CHT's behalf. These providers may also collect certain information directly as part of providing their services.
For information about how a particular provider handles information, you should review that provider's privacy policy.
6. Payments
When you make a payment to CHT online, payment information may be processed through a third-party payment processor.
CHT does not store or process payment card information when payment processing is provided by a third-party payment processor. Payment information is subject to the privacy and security practices of the applicable payment processor.
Payment information is subject to the privacy and security practices of the applicable payment processor.
7. Email Communications
CHT may use your email address to communicate with you about:
- Your membership
- Membership renewals
- Events and workshops
- Registrations and transactions
- Scholarships and other programs
- Organizational announcements
- Other information related to CHT activities
Members and other individuals who receive optional informational or promotional communications may unsubscribe from those communications when an unsubscribe option is provided.
Certain administrative communications, such as membership notices, registration confirmations, transaction receipts, and other messages necessary to provide requested services, may continue to be sent even if you unsubscribe from optional communications.
8. Information Sharing
CHT does not sell or rent your personal information.
CHT may share personal information when reasonably necessary for legitimate organizational purposes, including with:
- CHT officers, directors, volunteers, committee members, instructors, or event organizers who need the information to perform their responsibilities
- Third-party service providers that provide services on CHT's behalf
- Payment processors and financial service providers
- Professional advisers, such as accountants, attorneys, or other consultants, when necessary
- Government authorities or other parties when required by law, legal process, or to protect the rights, safety, or property of CHT or others
CHT will seek to limit information shared to what is reasonably necessary for the applicable purpose.
9. Photographs and Other Media
CHT may photograph or record events, workshops, exhibitions, meetings, or other activities conducted or sponsored by CHT.
Photographs or recordings may be used for legitimate CHT purposes, including website content, newsletters, social media, publications, educational materials, or promotional materials.
If you have a concern about the use of a photograph or recording in which you appear, please contact CHT.
Where a particular event or activity requires a separate release or provides specific notice regarding photography or recording, those terms will apply.
10. Children's Privacy
The CHT website and programs are not directed toward children under the age of 13.
CHT does not knowingly collect personal information from children under 13 through the website without appropriate parental or guardian involvement.
If you believe that a child under 13 has provided personal information to CHT without appropriate authorization, please contact us so that we can take appropriate action.
11. Data Security
CHT takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction.
However, no method of transmitting or storing information electronically is completely secure. CHT cannot guarantee the absolute security of information transmitted through the Internet or stored electronically.
You should use appropriate precautions when providing personal information online.
12. Data Retention
CHT generally retains personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate organizational, financial, and membership records, comply with legal obligations, resolve disputes, and enforce applicable agreements and policies.
Retention periods may vary depending on the type of information and the purpose for which it was collected.
Information maintained by third-party service providers may also be subject to their own retention practices and policies.
13. Your Choices and Privacy Requests
You may contact CHT to request information about personal information that CHT maintains about you or to request correction of inaccurate information.
Depending on the circumstances and applicable law, you may also request deletion of certain personal information.
Some information may need to be retained because it is necessary for membership administration, financial or legal recordkeeping, transaction records, or other legitimate organizational purposes.
If your information is maintained through a third-party service, CHT may need to work with that service provider to process your request.
To make a privacy-related request, please contact CHT using the information provided below.
14. Third-Party Websites
The CHT website may contain links to websites operated by third parties.
CHT is not responsible for the privacy practices, content, security, or policies of third-party websites. We encourage you to review the privacy policies of those websites before providing personal information.
15. Changes to This Privacy Policy
CHT may update this Privacy Policy from time to time to reflect changes in our practices, technology, services, or applicable laws.
When changes are made, the updated policy will be posted on this page and the effective date will be updated.
16. Contact Us
If you have questions about this Privacy Policy or would like to make a privacy-related request, please contact:
Contemporary Handweavers of Texas
webmaster@weavetexas.org
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